Inspection Calendar
Every facility’s rounds, on one calendar.
A monthly perimeter here, interiors every two weeks there, fly lights weekly while the season runs — and the kitchen that calls on a Thursday. Pesvaro is built to hold each facility’s program as recurring inspections, put every one on the Inspection Calendar and tell your client when you are coming.
One facility, one program
Three rhythms, set once. The year schedules itself.
Larkmoor Foods’ bakery plant is serviced on three cycles. Each one goes in as a recurring inspection; from then on, the Inspection Calendar and your client’s inbox keep up on their own.
- Open the facilityThe bakery plant and its first inspection: Tuesday, October 6, arriving at 8:00 AM. Arrival times run from 7 AM to 6 PM in 15-minute steps.
- The perimeter, monthlyThe exterior bait stations go on a monthly series. How often each part of a program is visited comes from your contract and the client’s risk assessment — Pesvaro holds the rhythm you set.
- The interior, every two weeksLoading dock, dry storage, production and packing on a second series, every two weeks, ending after the number of visits the contract term covers.
- Fly lights, weekly in seasonThe insect light traps on a weekly series that stops on the date you set as the end of the active season. Every inspection in every series is its own record from the first day.
- Your client is toldWith the client email on, Larkmoor’s QA lead hears that the first inspection is booked, what time to expect you and how often you’ll be back.
Facility programLarkmoor Foods · Bakery plantFirst inspection · Tue, Oct 6 · 8:00 AM
October
-
Exterior perimeter12 bait stations
Not scheduledMonthly 12 inspections -
Interior areasTraps and monitors in 4 areas
Not scheduledEvery 2 Weeks 26 inspections -
Insect light traps2 fly lights
Not scheduledWeekly Ends Oct 30, end of season
DAssigned to DanaEmail client
From Your company
To QA lead, Larkmoor Foods
Subject Inspection scheduled for Tuesday, October 6 at 8:00 AM
Hello,
Your pest control inspection has been booked. The details:
- Inspection
- Bakery plant · exterior perimeter, interior areas, insect light traps
- Date
- Tuesday, October 6
- Arrival
- 8:00 AM
- Repeats
- Perimeter monthly · interior every 2 weeks · fly lights weekly to Oct 30
Illustration · invented client · sample data · frequencies are set by your contract
The whole book
Six accounts, one October.
Every account’s series lands on the same Inspection Calendar, so the month shows where each technician will be and which facilities are due — before anyone asks.
October
- Larkmoor · Bakery plantWeekly · Tuesdays
- Larkmoor · Distribution centerEvery 2 weeks · Wednesdays
- Harbor Row HotelEvery 2 weeks · Thursdays
- St. Aldric Hospital · kitchensEvery 2 weeks · Mondays
- Calloway Cold StoreMonthly
- Ferrand Bistro groupEvery 2 weeks · Mondays, before service
Illustration · invented accounts · sample data
The call-out
A kitchen calls on Wednesday. You’re there Thursday at seven.
Ferrand Bistro’s head chef reports activity behind the dish station. A one-off inspection goes onto Thursday before the kitchen opens, ahead of the two inspections already booked — and Dana’s day reads as a route, stop by stop.
New inspection · one-offFerrand Bistro · Main Street kitchenCreate
- Date
- Thursday, October 22
- Arrival
- 7:00 AM
- Assigned to
- Dana
- Repeat
- Does not repeat
Dana · Thursday, October 22The day’s route
- Ferrand Bistro · Main Street kitchenCall-out · activity reported by the kitchenAdded
- Calloway Cold StoreMonthly · cold store and dry goods
- Harbor Row HotelEvery 2 weeks · kitchens and back of house
Booking email sent to Ferrand Bistro
Illustration · invented client · sample data · stops are in the order of their times
- A one-off inspection drags to another day if the plan changes; a recurring series keeps its rhythm.
- Cancel one inspection, record why, and the client is emailed.
- A completed or invoiced inspection stays fixed on its day.
Recurring inspections
The contract’s cycle, entered once.
Everything a recurring program needs is set when the series is created, then left to the Inspection Calendar.
- 01
A rhythm for each part of the program
The perimeter, the interior and the fly lights are separate series on the same facility, each with its own frequency and technician.
- 02
An end that fits the contract — or the season
Stop a series after a set number of inspections, from 1 to 365, or on a date: the end of the contract term, or the end of the active season.
Total inspectionsEnd date
- 03
Every inspection a record of its own
When the series is set up, every inspection in it is created at once, carrying the series’ work and price — so the full contract term is laid out ahead and each inspection can be opened by itself.
Inspection 9 of 26Completed
Inspection 10 of 26Scheduled
- 04
One Prevention Plan approves the series
The recurring program is quoted once as a Service Proposal. When your client approves it, every inspection in the series is approved with it.
How a Prevention Plan is approved - 05
Cancel one, or stop the rest
Cancel a single inspection with its reason, or end a series from a chosen date. Inspections already completed, invoiced or paid don’t change.
Cancel this inspectionStop future inspections
- 06
The right technician, the right view
Assign one or two technicians to an inspection, then filter by technician, client, status or date range — the month, a week per technician, or today hour by hour.
MonthWeekToday
Your client, kept informed
Every facility knows when your technician is due.
Switch the client email on and each facility hears from your company at four moments — never from anyone else’s name.
- BookedThe date, your arrival time and how often the inspections recur.
- StartedYour technician is on site and the inspection has begun.
- CompletedThe inspection is finished.
- CanceledCarrying your reason, so the facility isn’t left waiting for a technician who won’t arrive.
Next
What happens once the technician arrives.
- The inspection itselfA QR scan at every device, activity levels, findings to closed, and the IPM Audit Package your client hands its auditor.See the records
- Approve the program, invoice the workOne Service Proposal approves a whole Prevention Plan; invoices follow the inspections.See proposals and invoices
- Built for commercial pest control companiesOwners, technical leads, route technicians and account managers with regulated accounts.See who it’s for
Questions
About the Inspection Calendar
Is the Inspection Calendar available today?
Not yet. Pesvaro launches with the Inspection Calendar, recurring inspections, technician assignment and the client emails; what you see here are illustrations built on invented accounts.
Can one facility have different frequencies for different areas?
Yes. Create a series for each part of the program — a monthly perimeter, interiors every two weeks, fly lights weekly — on the same facility. Each series keeps its own rhythm and its own end date.
Does Pesvaro decide how often a facility should be inspected?
No. Frequencies come from your contract and your client’s risk assessment. Pesvaro schedules the rhythm you set and keeps every inspection on the record.
How do I fit in a call-out?
Add a one-off inspection on the day and time you’ll be there and assign the technician. If the plan changes, drag it to another day.
Does Pesvaro plan the order of the day’s stops for me?
Each technician’s day lists the inspections in the order of the times you set. Pesvaro doesn’t reorder or optimize routes for you.
Founding access
Every facility’s rounds, on one Inspection Calendar.
Founding access is open to commercial pest control and IPM companies. Tell us about your accounts and help shape the Inspection Calendar before launch.
Launching with a 14-day free trial. No card needed.